Procurement management unit established under The public procurement Act number 7 of 2011 and its Regulation number 446 of 2013.
Procurement Management unit received requirements from user Departments before proceedings with procurement activities, Procurement Management Unit forwarded all requirements from user Department to Council Tender Board to seek for approval .
The head of Procurement Management Unit shall report directly to Accounting Officer of the Rombo District Council.
FUNCTIONS OF PROCUREMENT MANAGEMENT UNIT.
a) Manage all procurement and disposal by tender activities of the procuring entity except adjudication and the award contract;
b) Support the functioning of the tender board ;
c)Implement the decisions of the tender board;
d)Act as a secretariat to the tender board;
e)Plan the procurement and disposal by tender activities of procuring entity;
f)Recommend procurement and disposal by tender procedures;
g)check and prepare statements of requirements;
h)Prepare tendering documents;
i)Prepare advertisements of tender opportunities;
j)Prepare contract document;
k)Issue approved contract documents;
l)maintain and archive records of the procurement and disposal process;
m)Maintain a list or register of all contracts awarded;
n)prepare monthly reports for the tender board;
o)prepare and submit to the management meeting quarterly reports on the implementation of the annual procurement plan;
p)co-ordinate the procurement and disposal activities of all the departments of the procuring entity; and
q)prepare other reports as may be required from time to time .
